An automated workflow using ifttt
Connects Google Calendar + Gmail
Send someone an email when you schedule an event
About this workflow template
This automation scenario allows you to connect Google Calendar and Gmail
It can be build using Ifttt, a no-code workflow automation tool. Ifttt allows you to create automated bots using a simple drag-and-drop interface for non-technical users. This is a ready-made scenario, but it can be customized by adding more apps, actions, filters or branches.
Google Calendar and Gmail can also be integrated using automation tools other than ifttt:
Diagram
How it works?
When this trigger fires in Google Calendar
New event added in Google Calendar
This Trigger fires every time a new event is added to your Google Calendar. Note: The time in the ingredient will be based on the timezone set in Google Calendar.
Then this action happens in Gmail
Send an email in Gmail
This Action will send an email to up to twenty recipients from your Gmail account.
How to set up this workflow
This guide contains information on how to set up an automatic workflow that allows to Send someone an email when you schedule an event.
Part I
Configure Applications
First, we need to connect Google Calendar and Gmail to IFTTT.
Create IFTTT account.
Create IFTTT account if you don't have one.
Connect Google Calendar to IFTTT.
Give IFTTT access to your Google Calendar account, using Google Calendar credentials.
Connect Gmail to IFTTT.
Give IFTTT access to your Gmail account, using Gmail credentials.
Part II
Build an integration workflow
Next, we need to create a workflow automation scenario using graphical no-code web interface of IFTTT.
Set up a Trigger action for Google Calendar
Choose the following trigger: New event added (This Trigger fires every time a new event is added to your Google Calendar. Note: The time in the ingredient will be based on the timezone set in Google Calendar.).
Then set up an Action for Gmail
Choose this action: Send an email (This Action will send an email to up to twenty recipients from your Gmail account.).
Part III
Test and Publish
Finally, we need to test this automation and publish it.
Customize data flow
Configure the data that is exchanged between Google Calendar and Gmail.
Test the workflow and turn it on for production use
Test your scenario and publish to production. Now you have an automatic workflow, that will Send someone an email when you schedule an event!
Related Automation Templates
Supported triggers and actions
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Triggers when you receive a new email that matches a search string you provide.
triggerbyzapieralbatopipedreamNew labeled email
Triggers when you label an email.
triggerbyzapierpipedreamNew attachment
Triggers when you receive a new attachment (triggers once per attachment).
triggerbyzapierWatch emails
Triggers when a new email is received to be processed according to specified criteria.
triggerbyintegromatNew starred email
Triggers when you receive a new email and star it within two days.
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Create detailed event
Create an event by defining each field.
actionbyzapierintegratelypabbly-connectalbatoQuick add event
Create an event from a piece of text. Google parses the text for date, time, and description info.
actionbyzapieriftttintegratelyalbatoCreate a detailed event
This action will create a detailed event in your Google Calendar.
actionbyiftttCreate calendar
Creates a new calendar.
actionbyzapierintegratelypabbly-connectAdd attendee/s to event
Invites one or more person to an existing event.
actionbyzapierCreate an event
Creates a new event.
actionbyintegromatpabbly-connect
Apps you need
Google Calendar, the free time-management web application, simplifies scheduling and organizing your daily events. Easily manage and share your schedule with customizable notifications, ensuring you stay on top of your commitments.
IFTTT helps to create applications connections with a simple statement: if this then that. For example: "Tweet your Instagrams as native photos on Twitter". You define a task by a trigger and an action.
