An automated workflow using ifttt
Connects Google Calendar + Gmail
Send an email when we have an event
About this workflow template
This automation scenario allows you to connect Google Calendar and Gmail
It can be build using Ifttt, a no-code workflow automation tool. Ifttt allows you to create automated bots using a simple drag-and-drop interface for non-technical users. This is a ready-made scenario, but it can be customized by adding more apps, actions, filters or branches.
Google Calendar and Gmail can also be integrated using automation tools other than ifttt:
Diagram
How it works?
When this trigger fires in Google Calendar
Any event starts in Google Calendar
This Trigger fires a set number of minutes before the starting time of any event on your Google Calendar. Note: The time in the ingredient will be based on the timezone set in Google Calendar.
Then this action happens in Gmail
Send yourself an email in Gmail
This action will send yourself an email. HTML, images and links are supported.
How to set up this workflow
This guide contains information on how to set up an automatic workflow that allows to Send an email when we have an event.
Part I
Configure Applications
First, we need to connect Google Calendar and Gmail to IFTTT.
Create IFTTT account.
Create IFTTT account if you don't have one.
Connect Google Calendar to IFTTT.
Give IFTTT access to your Google Calendar account, using Google Calendar credentials.
Connect Gmail to IFTTT.
Give IFTTT access to your Gmail account, using Gmail credentials.
Part II
Build an integration workflow
Next, we need to create a workflow automation scenario using graphical no-code web interface of IFTTT.
Set up a Trigger action for Google Calendar
Choose the following trigger: Any event starts (This Trigger fires a set number of minutes before the starting time of any event on your Google Calendar. Note: The time in the ingredient will be based on the timezone set in Google Calendar.).
Then set up an Action for Gmail
Choose this action: Send yourself an email (This action will send yourself an email. HTML, images and links are supported.).
Part III
Test and Publish
Finally, we need to test this automation and publish it.
Customize data flow
Configure the data that is exchanged between Google Calendar and Gmail.
Test the workflow and turn it on for production use
Test your scenario and publish to production. Now you have an automatic workflow, that will Send an email when we have an event!
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Create detailed event
Create an event by defining each field.
actionbyzapierintegratelypabbly-connectalbatoQuick add event
Create an event from a piece of text. Google parses the text for date, time, and description info.
actionbyzapieriftttintegratelyalbatoCreate a detailed event
This action will create a detailed event in your Google Calendar.
actionbyiftttCreate calendar
Creates a new calendar.
actionbyzapierintegratelypabbly-connectAdd attendee/s to event
Invites one or more person to an existing event.
actionbyzapierCreate an event
Creates a new event.
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Apps you need
Google Calendar, the free time-management web application, simplifies scheduling and organizing your daily events. Easily manage and share your schedule with customizable notifications, ensuring you stay on top of your commitments.
IFTTT helps to create applications connections with a simple statement: if this then that. For example: "Tweet your Instagrams as native photos on Twitter". You define a task by a trigger and an action.
