Microsoft Outlook
Asana
zapier

An automated workflow using zapier

Connects Microsoft Outlook + Asana

Generate Asana tasks from new Outlook contacts

About this workflow template

This automation scenario allows you to connect Microsoft Outlook and Asana

It can be build using Zapier, a no-code workflow automation tool. Zapier allows you to create automated scripts using a simple drag-and-drop interface for non-technical users. This is a ready-made scenario, but it can be customized by adding more apps, actions, filters or branches.

Microsoft Outlook and Asana can also be integrated using automation tools other than zapier:

Diagram

Generate Asana tasks from new Outlook contacts
Workflow diagram: Microsoft Outlook + Asana integration

How it works?

When this trigger fires in Microsoft Outlook

Microsoft Outlook

New Contact in Microsoft Outlook

Triggers when a new contact is added to your account

Then these actions happen in Asana

Asana

Create Task in Asana

Adds a new task.

Asana

Create Task in Asana

Adds a new task.

How to set up this workflow

This guide contains information on how to set up an automatic workflow that allows to Generate Asana tasks from new Outlook contacts.

Part I

Configure Applications

First, we need to connect Microsoft Outlook and Asana to Zapier.

  • Create Zapier account.

    Create Zapier account.

    Create Zapier account if you don't have one.

  • Connect Microsoft Outlook to Zapier.

    Connect Microsoft Outlook to Zapier.

    Give Zapier access to your Microsoft Outlook account, using Microsoft Outlook credentials.

  • Connect Asana to Zapier.

    Connect Asana to Zapier.

    Give Zapier access to your Asana account, using Asana credentials.

Part II

Build an integration workflow

Next, we need to create a workflow automation scenario using graphical no-code web interface of Zapier.

  • Set up a Trigger action for Microsoft Outlook

    Set up a Trigger action for Microsoft Outlook

    Choose the following trigger: New Contact (Triggers when a new contact is added to your account).

  • Then set up an Action for Asana

    Then set up an Action for Asana

    Choose this action: Create Task (Adds a new task.).

  • Then set up another Action for Asana

    Choose this action: Create Task (Adds a new task.).

Part III

Test and Publish

Finally, we need to test this automation and publish it.

  • Customize data flow

    Customize data flow

    Configure the data that is exchanged between Microsoft Outlook and Asana.

  • Test the workflow and turn it on for production use

    Test the workflow and turn it on for production use

    Test your scenario and publish to production. Now you have an automatic workflow, that will Generate Asana tasks from new Outlook contacts!

Supported triggers and actions

  • Asana

    New task in project (legacy)

    Triggered when you add a new task to a project.

    zapier
    triggerbyzapier
  • Asana

    New project

    Triggered when you add a new project.

    zapieriftttautomateiopabbly-connect
    triggerbyzapieriftttautomateiopabbly-connect
  • Asana

    Completed task

    Triggered when a task within a project, or any project within a workspace, is marked as completed. Does not trigger on completed subtasks.

    zapierautomateio
    triggerbyzapierautomateio
  • Asana

    Tag added to task (legacy)

    Triggered when you add a tag to a task.

    zapier
    triggerbyzapier
  • Asana

    New team

    Triggered when you add a new team.

    zapierpipedream
    triggerbyzapierpipedream
  • Asana

    New project added to workspace (instant)

    New project added to workspace (instant)

    pipedream
    triggerbypipedream
  • Microsoft Outlook

    Send email

    Send an email from your Outlook account.

    zapierautomateiointegrately
    actionbyzapierautomateiointegrately
  • Microsoft Outlook

    Create event

    Create an event in the calendar of your choice.

    zapierintegrately
    actionbyzapierintegrately
  • Microsoft Outlook

    Create contact

    Creates a new contact.

    zapierintegrately
    actionbyzapierintegrately
  • Microsoft Outlook

    Create draft email

    Creates a draft of an email that can then be reviewed and sent out.

    zapierintegrately
    actionbyzapierintegrately
  • Microsoft Outlook

    Update contact

    Updates a contact.

    zapierintegrately
    actionbyzapierintegrately
  • Microsoft Outlook

    Find a contact

    Search for a contact.

    zapier
    actionbyzapier

Apps you need

Asana

Asana

Project Management

A versatile cloud project management platform

Asana is a powerful work management platform that simplifies team collaboration and project management. With Asana, you can track and prioritize tasks, monitor progress in real-time, and connect all your work in one place. From small tasks to big initiatives, Asana helps teams achieve great results, anywhere, anytime.

Zapier

Zapier

Automation Platforms

No-code automation service

Zapier simplifies busy people's lives by automating web app data transfers, reducing tedious tasks, and allowing teams to collaborate effortlessly. With over 5,000 popular apps connected, it's never been easier to streamline your workflow.