An automated workflow using zapier
Connects Asana + Gmail
Send Gmail emails for new completed tasks in Asana
About this workflow template
This automation scenario allows you to connect Asana and Gmail
It can be build using Zapier, a no-code workflow automation tool. Zapier allows you to create automated bots using a simple drag-and-drop interface for non-technical users. This is a ready-made scenario, but it can be customized by adding more apps, actions, filters or branches.
Categories
Asana and Gmail can also be integrated using automation tools other than zapier:
Diagram
How it works?
When this trigger fires in Asana
Completed Task in Asana
Triggered when a task within a project, or any project within a workspace, is marked as completed. Does not trigger on completed subtasks.
Then this action happens in Gmail
Send Email in Gmail
Create and send a new email message.
How to set up this workflow
This guide contains information on how to set up an automatic workflow that allows to Send Gmail emails for new completed tasks in Asana.
Part I
Configure Applications
First, we need to connect Asana and Gmail to Zapier.
Create Zapier account.
Create Zapier account if you don't have one.
Connect Asana to Zapier.
Give Zapier access to your Asana account, using Asana credentials.
Connect Gmail to Zapier.
Give Zapier access to your Gmail account, using Gmail credentials.
Part II
Build an integration workflow
Next, we need to create a workflow automation scenario using graphical no-code web interface of Zapier.
Set up a Trigger action for Asana
Choose the following trigger: Completed Task (Triggered when a task within a project, or any project within a workspace, is marked as completed. Does not trigger on completed subtasks.).
Then set up an Action for Gmail
Choose this action: Send Email (Create and send a new email message.).
Part III
Test and Publish
Finally, we need to test this automation and publish it.
Customize data flow
Configure the data that is exchanged between Asana and Gmail.
Test the workflow and turn it on for production use
Test your scenario and publish to production. Now you have an automatic workflow, that will Send Gmail emails for new completed tasks in Asana!
Related Automation Templates
Supported triggers and actions
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Triggers when a new e-mail appears in the specified mailbox.
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Triggers when you receive a new email that matches a search string you provide.
triggerbyzapieralbatopipedreamNew labeled email
Triggers when you label an email.
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Triggers when you receive a new attachment (triggers once per attachment).
triggerbyzapierWatch emails
Triggers when a new email is received to be processed according to specified criteria.
triggerbyintegromatNew starred email
Triggers when you receive a new email and star it within two days.
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Create task
Adds a new task.
actionbyzapieriftttintegratelypipedreamCreate project
Adds a new project.
actionbyzapieriftttintegratelypabbly-connectpipedreamalbatoCreate a task or a subtask
Creates a task or a subtask.
actionbyintegromatUpdate task
Update a specified Task in a Project
actionbyautomateiointegratelypipedreamzapierSearch sections
Search Section by Name
actionbyautomateiopipedreamFind task by id
Finds an existing task by its ID.
actionbyzapierpipedream
Apps you need
Asana is a powerful work management platform that simplifies team collaboration and project management. With Asana, you can track and prioritize tasks, monitor progress in real-time, and connect all your work in one place. From small tasks to big initiatives, Asana helps teams achieve great results, anywhere, anytime.
Zapier simplifies busy people's lives by automating web app data transfers, reducing tedious tasks, and allowing teams to collaborate effortlessly. With over 5,000 popular apps connected, it's never been easier to streamline your workflow.
