This automation scenario allows you to connect Google Calendar and Microsoft Teams
It can be build using Ifttt, a no-code workflow automation tool. Ifttt allows you to create automated bots using a simple drag-and-drop interface for non-technical users. This is a ready-made scenario, but it can be customized by adding more apps, actions, filters or branches.
Categories
Google Calendar and Microsoft Teams can also be integrated using automation tools other than ifttt:
When this trigger fires in Google Calendar
This Trigger fires a set number of minutes before the starting time of an event on your Calendar that contains a specific keyword or phrase in the event’s Title, Description, or Location. Ingredient will be based on the zone set in Google.
Then this action happens in Microsoft Teams
This action will post a message to the specified channel.
This guide contains information on how to set up an automatic workflow that allows to Teams message when event starts.
Part I
First, we need to connect Google Calendar and Microsoft Teams to IFTTT.
Create IFTTT account.
Create IFTTT account if you don't have one.
Connect Google Calendar to IFTTT.
Give IFTTT access to your Google Calendar account, using Google Calendar credentials.
Connect Microsoft Teams to IFTTT.
Give IFTTT access to your Microsoft Teams account, using Microsoft Teams credentials.
Part II
Next, we need to create a workflow automation scenario using graphical no-code web interface of IFTTT.
Set up a Trigger action for Google Calendar
Choose the following trigger: Event from search starts (This Trigger fires a set number of minutes before the starting time of an event on your Calendar that contains a specific keyword or phrase in the event’s Title, Description, or Location. Ingredient will be based on the zone set in Google.).
Then set up an Action for Microsoft Teams
Choose this action: Post to channel (This action will post a message to the specified channel.).
Part III
Finally, we need to test this automation and publish it.
Customize data flow
Configure the data that is exchanged between Google Calendar and Microsoft Teams.
Test the workflow and turn it on for production use
Test your scenario and publish to production. Now you have an automatic workflow, that will Teams message when event starts!
Triggers when an event is created.
Triggers when a specified amount of time before an event starts.
Triggers when an event is created or updated (except when it's cancelled).
This Trigger fires a set number of minutes before the starting time of any event on your Google Calendar. Note: The time in the ingredient will be based on the timezone set in Google Calendar.
This Trigger fires a set number of minutes before the starting time of an event on your Calendar that contains a specific keyword or phrase in the event’s Title, Description, or Location. Ingredient will be based on the zone set in Google.
This Trigger fires every time a new event is added to your Google Calendar. Note: The time in the ingredient will be based on the timezone set in Google Calendar.
Sends a message to a channel. Requires installation of the [Zapier app](https://appsource.microsoft.com/en-us/product/office/WA200002044) from the Teams Store.
Sends a message in an existing chat.
This action will post a message to the specified channel.
Creates a new channel within a team. Requires installation of the [Zapier app](https://appsource.microsoft.com/en-us/product/office/WA200002044) from the Teams Store.
Sends a message to a team's channel or to a chat.
Send a Message to a selected channel
Google Calendar, the free time-management web application, simplifies scheduling and organizing your daily events. Easily manage and share your schedule with customizable notifications, ensuring you stay on top of your commitments.
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IFTTT helps to create applications connections with a simple statement: if this then that. For example: "Tweet your Instagrams as native photos on Twitter". You define a task by a trigger and an action.