Google Calendar
Microsoft Teams
ifttt

An automated workflow using ifttt

Connects Google Calendar + Microsoft Teams

Teams message when event starts

About this workflow template

This automation scenario allows you to connect Google Calendar and Microsoft Teams

It can be build using Ifttt, a no-code workflow automation tool. Ifttt allows you to create automated bots using a simple drag-and-drop interface for non-technical users. This is a ready-made scenario, but it can be customized by adding more apps, actions, filters or branches.

Google Calendar and Microsoft Teams can also be integrated using automation tools other than ifttt:

Diagram

Teams message when event starts
Workflow diagram: Google Calendar + Microsoft Teams integration

How it works?

When this trigger fires in Google Calendar

Google Calendar

Event from search starts in Google Calendar

This Trigger fires a set number of minutes before the starting time of an event on your Calendar that contains a specific keyword or phrase in the event’s Title, Description, or Location. Ingredient will be based on the zone set in Google.

Then this action happens in Microsoft Teams

Microsoft Teams

Post to channel in Microsoft Teams

This action will post a message to the specified channel.

How to set up this workflow

This guide contains information on how to set up an automatic workflow that allows to Teams message when event starts.

Part I

Configure Applications

First, we need to connect Google Calendar and Microsoft Teams to IFTTT.

  • Create IFTTT account.

    Create IFTTT account.

    Create IFTTT account if you don't have one.

  • Connect Google Calendar to IFTTT.

    Connect Google Calendar to IFTTT.

    Give IFTTT access to your Google Calendar account, using Google Calendar credentials.

  • Connect Microsoft Teams to IFTTT.

    Connect Microsoft Teams to IFTTT.

    Give IFTTT access to your Microsoft Teams account, using Microsoft Teams credentials.

Part II

Build an integration workflow

Next, we need to create a workflow automation scenario using graphical no-code web interface of IFTTT.

  • Set up a Trigger action for Google Calendar

    Set up a Trigger action for Google Calendar

    Choose the following trigger: Event from search starts (This Trigger fires a set number of minutes before the starting time of an event on your Calendar that contains a specific keyword or phrase in the event’s Title, Description, or Location. Ingredient will be based on the zone set in Google.).

  • Then set up an Action for Microsoft Teams

    Then set up an Action for Microsoft Teams

    Choose this action: Post to channel (This action will post a message to the specified channel.).

Part III

Test and Publish

Finally, we need to test this automation and publish it.

  • Customize data flow

    Customize data flow

    Configure the data that is exchanged between Google Calendar and Microsoft Teams.

  • Test the workflow and turn it on for production use

    Test the workflow and turn it on for production use

    Test your scenario and publish to production. Now you have an automatic workflow, that will Teams message when event starts!

Supported triggers and actions

  • Google Calendar

    New event

    Triggers when an event is created.

    zapierpabbly-connectalbato
    triggerbyzapierpabbly-connectalbato
  • Google Calendar

    Event start

    Triggers when a specified amount of time before an event starts.

    zapierautomateio
    triggerbyzapierautomateio
  • Google Calendar

    New or updated event

    Triggers when an event is created or updated (except when it's cancelled).

    zapier
    triggerbyzapier
  • Google Calendar

    Any event starts

    This Trigger fires a set number of minutes before the starting time of any event on your Google Calendar. Note: The time in the ingredient will be based on the timezone set in Google Calendar.

    ifttt
    triggerbyifttt
  • Google Calendar

    Event from search starts

    This Trigger fires a set number of minutes before the starting time of an event on your Calendar that contains a specific keyword or phrase in the event’s Title, Description, or Location. Ingredient will be based on the zone set in Google.

    ifttt
    triggerbyifttt
  • Google Calendar

    New event added

    This Trigger fires every time a new event is added to your Google Calendar. Note: The time in the ingredient will be based on the timezone set in Google Calendar.

    ifttt
    triggerbyifttt
  • Microsoft Teams

    Send channel message

    Sends a message to a channel. Requires installation of the [Zapier app](https://appsource.microsoft.com/en-us/product/office/WA200002044) from the Teams Store.

    zapierintegratelyalbato
    actionbyzapierintegratelyalbato
  • Microsoft Teams

    Send chat message

    Sends a message in an existing chat.

    zapierintegrately
    actionbyzapierintegrately
  • Microsoft Teams

    Post to channel

    This action will post a message to the specified channel.

    ifttt
    actionbyifttt
  • Microsoft Teams

    Create channel

    Creates a new channel within a team. Requires installation of the [Zapier app](https://appsource.microsoft.com/en-us/product/office/WA200002044) from the Teams Store.

    zapierintegrately
    actionbyzapierintegrately
  • Microsoft Teams

    Send a message

    Sends a message to a team's channel or to a chat.

    integromat
    actionbyintegromat
  • Microsoft Teams

    Send a channel message

    Send a Message to a selected channel

    automateio
    actionbyautomateio

Apps you need

Google Calendar

Google Calendar

Calendar

A time management and scheduling tool for efficient day-to-day organization

Google Calendar, the free time-management web application, simplifies scheduling and organizing your daily events. Easily manage and share your schedule with customizable notifications, ensuring you stay on top of your commitments.

Microsoft Teams

Microsoft Teams

Video Conferencing

Online service for video and web conferencing, meetings, calls, and collaboration from Microsoft

Microsoft Teams is the ultimate workspace that seamlessly combines workplace chat, file storage, video meetings, and app integration. Boost your team's engagement and performance like never before.

IFTTT

IFTTT

Automation Platforms

An automation service with a simple formula - IF This Then That

IFTTT helps to create applications connections with a simple statement: if this then that. For example: "Tweet your Instagrams as native photos on Twitter". You define a task by a trigger and an action.